Announcing Pixel Point Real Estate: Unified Property Management, Brokerage Conveyancing & Sectional HOA Operations

The real estate sector across Africa is undergoing a massive transformation. Rapid urbanization, institutional investment in Grade-A commercial developments, sectional title residential communities, and decentralized land subdivision projects require property management software that goes far beyond basic rent collection.

Traditional property management SaaS tools are narrowly focused on basic residential rent spreadsheets, leaving commercial leasing, brokerage sales, and sectional body corporate governance to disconnected third-party tools.

We are proud to introduce Pixel Point Real Estate—an enterprise property asset management and prop-tech suite built to power residential portfolios, commercial towers, real estate agencies, leasing companies, and sectional homeowner corporations.

1. Frictionless Residential Onboarding, Move-In Baselines & Fiduciary Deposits

Onboarding prospective tenants is streamlined with digital KYC document vaults, employment verification, and legally binding digital lease agreements with OTP verification.

To eliminate move-out security deposit disputes, facility inspectors conduct digital Move-In Condition Inspections on tablets, capturing room-by-room condition photos and utility baseline meter readings. The system automatically credits security deposits to fiduciary balance sheet trust accounts, ensuring client funds are segregated from operational revenues.

2. Automated Batch Rent Invoicing & Safaricom M-Pesa STK Collection

On the 25th of every month, the billing engine automatically generates recurring monthly rent invoices. It fetches the latest sub-meter readings for water and electricity, dynamically appending accurate consumption charges.

Tenants receive automated SMS/WhatsApp notifications with secure 1-click payment links. Payments made via Safaricom M-Pesa STK Push or C2B Paybills are matched and reconciled in real time, instantaneously clearing the tenant ledger and issuing official eTIMS-compliant fiscal receipts.

3. Commercial Leases, Compound Escalation, CAM True-ups & 10% Withholding Tax (WHT)

For commercial office towers and shopping malls, the platform models complex lease structures based on Gross Leasable Area (GLA in m² or sq ft), Common Area Maintenance (CAM) / Service Charges, and reserved parking bay licenses.

Key commercial capabilities include:

• Statutory 16% VAT: Automatically computed on commercial rent, parking, and service charges.

• 10% Withholding Tax (WHT): Corporate tenants legally deduct 10% WHT on base rent (`KEN-WHT-RENT`). The platform tracks WHT receivables and matches uploaded KRA WHT Credit Certificates without falsely flagging compliant tenants as in arrears.

• Compound Annual Escalation: Automatically calculates annual lease rent escalations (e.g. 7.5% per annum on lease anniversaries).

• Year-End CAM True-up: Audits actual common building expenses against monthly budget collections, automatically generating pro-rata debit or credit notes.

4. Automated Owner Statements & Net Landlord RTGS Remittances

At the close of each monthly collection cycle (e.g. the 10th), the platform generates itemized Landlord Statements: aggregating gross collections, deducting the contractual agency management fee (e.g. 8% + 16% VAT), offsetting approved maintenance invoices, and calculating the net landlord payout.

Accountants can execute automated single-batch electronic fund transfers (RTGS / EFT or M-Pesa B2C) directly to landlord bank accounts while dispatching beautiful PDF statements complete with unit-level rent rolls.

5. Multi-Step Dunning Escalation & Legal Distress for Rent (Cap 293)

Delinquent accounts are managed through automated multi-stage dunning policies: Grace Period SMS reminders → 5% Late Surcharges → Registered 14-Day Demand Notices → Licensed Auctioneer Distress Warrants under the *Distress for Rent Act (Cap 293)* → Formal Tribunal Eviction filings with security deposit forfeiture offset.

6. Emergency Work Orders, Job Costing & Preventive Compliance

Maintenance tickets logged by tenants undergo SLA triage (`EMERGENCY` 2-hour SLA through `ROUTINE` 72-hour SLA). Pre-qualified vendors are dispatched on mobile with granular parts and labor job costing. Repair estimates exceeding landlord pre-authorized thresholds trigger automated 1-click WhatsApp approval requests.

For building safety, the platform tracks recurring Preventive Maintenance (PM) schedules (Generators, Lifts, Boreholes) and monitors statutory government certifications (NEMA Environmental Audits, County Fire Safety, DOSHS Lift Inspection Certificates) with 60-day renewal countdown alerts.

7. Property Sales Brokerage, Conveyancing Escrow & Agent Commission Splits

The integrated Sales & Brokerage module covers the entire sales lifecycle: high-res property listings with virtual tour embeds, scheduled accompanied showings, and digital Letters of Offer (LOO).

During closing, the platform tracks the 90-day conveyancing timeline: 10% stakeholder escrow holding, ArdhiSasa land searches, County Rates Clearance, Land Control Board consents, 4% Stamp Duty assessment, and 15% Capital Gains Tax (CGT) clearance.

Upon deal completion, multi-party commission splits (Listing Agent vs Selling Agent vs Brokerage House) are automatically computed with statutory 5% Professional Withholding Tax deducted at source.

8. Sectional Properties Act 2020 HOA / Strata Management & Land Subdivisions

For sectional apartment corporations and gated communities, the HOA module manages Unit Entitlement registries, quarterly service charge levies, dedicated capital sinking funds, AGM 21-day notices, live quorum calculations, and digital poll resolutions.

For land developers, the master subdivision engine visualizes 200+ plot cadastral masterplans with real-time availability polygons, 12 to 24-month installment amortization schedules, and title deed processing milestones.

Pixel Point Real Estate is now available across all Zaam Pixel Point deployment tiers.